WilboWhat it is
Your Wilbomail address is a professional email address, such as [email protected], that Wilbo can put on job applications instead of your personal email. Employers write to it, the mail lands in your normal inbox, and a normal reply goes back through Wilbomail. There is no separate inbox and nothing new to sign in to.
You choose and claim the address once in Account settings. It is then tied to the email account you use with Wilbo.
Where employer mail goes
Ordinary mail sent to your Wilbomail address forwards to the email account on your Wilbo account. The sender may appear as their name via Wilbomail: the name tells you who wrote the message, and “via Wilbomail” tells you it came through your forwarded address.
Formatting, links, inline images, attachments, and multi-message threads are preserved. Wilbomail accepts messages up to 25 MB and maps up to 32 attachments. If a larger message is expected, ask the sender for a download link instead.
How to reply
Open the forwarded message in the inbox it was sent to and choose Reply. Your mail app keeps a private Wilbomail return address on the conversation. Wilbomail verifies that the response came from the owner’s destination inbox, then sends it to the authenticated participants in that employer thread from your Wilbomail alias.
In the inspected ordinary-reply and threading test copies, the employer-bound source showed the Wilbomail alias, kept the thread intact, and did not show the destination Gmail address or private reply route. See the reply guide before using signatures, CC, or Reply All.
Calendar invitations are a separate choice
An invitation sent to your Wilbomail address reaches your inbox with its event details and RSVP controls. Responding through Google Calendar is different from replying to email: Google sends the RSVP as the Google account currently signed in.
That means the organizer can see your real Gmail address, which becomes a separate accepted attendee while the Wilbomail alias may remain pending. This is an intentional handoff to Google Calendar, not a failed Wilbomail relay. Read Calendar invitations and your identity before responding.
Application email codes
Some employer systems send a one-time code during an application. Wilbo supports three choices: use your Wilbomail address for protected code handling, forward a narrow class of Gmail verification messages to a dedicated intake address, or enter codes yourself. These flows are explained in Email codes for job applications.
What Wilbomail can and cannot access
- Wilbomail is a relay. It does not sign in to your Gmail account, request Gmail OAuth scopes, or use the Gmail API to read your inbox.
- The optional Gmail code setup is a forwarding rule you create in Gmail. Wilbo receives only the messages that match that rule.
- Relayed message headers, body, and attachments pass through Wilbo’s infrastructure so the message can be delivered. Bounded raw recovery copies expire automatically after 60 days.
- The private return address on a forwarded thread is routing information. Let your mail app use it through normal Reply; do not copy, share, or manually reuse it.
Read the formal disclosures in the Privacy Policy.
If something looks wrong
- A message has not arrived. Check spam, confirm the sender used the exact alias, and allow a few minutes before contacting support.
- An employer did not get your reply. Confirm you replied from the inbox shown in Account settings and used Reply inside the forwarded conversation.
- Your reply came back to you. You probably composed a new message to your own alias. Return to the employer’s forwarded message and use Reply.
- Your real details appeared in the body. Check the words and signature your mail app added. Wilbomail preserves user-authored content.
- A Calendar organizer saw Gmail. That response was sent by Google Calendar. See the Calendar guide.
